Time Off, Expense Management, collecting registration fees, and more are coming to brightwheel Premium this fall.

This month's Product Spotlight includes other exciting updates and resources such as meal types for bottle logs, $100 off your first purchase of Experience Curriculum, a better bill pay signup experience for families, and a new flyer for teachers. Read the June Product Spotlight here.

Hi there,

We recently released a new role, Staff Without Parent Messaging, to give you more control over your staff's brightwheel experience.

Staff members with this role can access functionality in brightwheel, including activities and staff messages, but will not be able to view or send messages to parents.

Watch an overview of their experience here.

And in the coming weeks, permissions for this role will flow through to Room Device Mode as well! Learn more about what this will look like.

Get more value out of your brightwheel subscription with these new improvements, tips, and resources:

• Ready your brightwheel account for the 2024-25 school year. A newly updated resource covers everything you may need to know as you transition from one school year to the next.
• Tomorrow 5/29, a live webinar on stepping back and preparing for back-to-school.
• *New* Delete, rename, and categorize food items on the web!
• *New* Attendance audit logs automatically track if any changes were made to check-in and out records.
• *New* Weekly invoice digest shows you all invoices that are scheduled to post in the coming week.

Read about the above and more in the May Product Spotlight.

Hi there,

Big updates to attendance tracking are here that make it easier to understand and manage your attendance data.

Here's what changed:

• Error flagging. You will now see attendance data errors, like a missing check-out record, flagged directly in your check-in report.
• Edit modal for updating and adding attendance records. You can update your attendance data errors without leaving your check-in report. All you have to do is enter the edit modal from the call out at the top of the report – from there you can fix attendance data errors by adding missing records, deleting records, and adding completely new records.
• Audit logs. You can access audit logs on your attendance data by exporting your check-in report and selecting “Include attendance audit logs” when emailing the report.

And in the near future, if you have guardians check in and out students at your center, they’ll see a more streamlined check-in process that makes it easier to complete the process!

See these experiences in action here. 🎉

Get more value out of your brightwheel subscription with these new improvements, tips, and resources:

• Quarterly & annual bill plans: You can now offer families more payment plan options.
• Pay periods: Timecards and payroll reports will always default to the right date range when you set your pay period.
• Mobile portfolios: When a portfolio is published, parents receive an email notification and they can see it right in the brightwheel app.
• Billing notifications: You can unsubscribe from all billing notification emails, and soon there will be a weekly digest of upcoming invoices.
• Tomorrow 5/1, TAW webinar: Get inspiration to celebrate your teachers, just in time for Teacher Appreciation Week.

Read about the above and more in the April Product Spotlight.

As you start thinking about summer and fall, don't miss these tips and resources to "spring clean" your workflows with brightwheel.

• The Paperwork tab: Forms & Requests and Shared Files are gamechangers for streamlining documents.
• [On-demand webinar] Hiring staff: An ECE recruiter shares how to find teaching talent, how to build an active pipeline of candidates, and more.
• *Coming soon* Billing-only role: In the coming weeks, you'll be able to give an accountant, bookkeeper, or other financial staff access to billing but nothing else in brightwheel.
• *Coming soon* Check-in improvements: Exciting updates such as an improved guardian check-in experience and easier correction of attendance errors in the check-in report are coming these next few weeks!

Read about the above and more in the March Product Spotlight.

Here are NEW updates for you to get even more value out of brightwheel this season 🌸

• Photo and video galleries: Soon, guardians will be able to access a gallery view of photos on the brightwheel app.
• Delete forms: You can now delete forms and submissions you no longer need.
• Year-end tax statements for families: These have been delivered! Your payers can download their statements directly in brightwheel.
• Tax deductions: Make sure you're taking advantage of the 7 different types of deductible expenses this year.
• Administrators can view schedules on mobile devices: Quickly access student and staff schedules directly on your phone or tablet.
• Webinar with a CPA on 3/6: Hear what you can do to run a profitable childcare business positioned for growth.

Read about the above and more in the February Product Spotlight.

Exciting updates for you to kick off 2024 --

• On-demand webinar: hear expert tips on how to take the stress out of tax season.
• Incident reports: you can now pre-fill a PDF document in brightwheel, which is a great way to have parents sign incident reports.
• Absence reasons in reporting: Custom Reports in brightwheel can now report on absence reasons

Read about the above and more in the January Product Spotlight.

Hi there,

We recently released big updates to Forms that unlock new use cases and improve usability. Here's what changed:

• You can now reshare the same form with families multiple times. No more duplicating!
• You can pre-fill portions of fillable forms, unlocking the ability to use brightwheel Forms for incident reports, permission slips, and more!
• You can search and filter forms and form submissions, making it much faster to find what you’re looking for! You can also filter out closed forms to shorten your forms list.

And in the near future, you’ll also be able to delete a form and a form submission. Be on the lookout for more on this improvement soon. 🎉

Hi there,

In the next couple months, payers will see a direct link to their 2023 tax statement in their brightwheel account. There will be no additional work for them to access what they need to file taxes. 🎉

When these tax statements are available, payers with an email address on file will receive a notification email. Payers with only a phone number on file will see a notification in the brightwheel app.

To ensure your families are aware that tax summaries are available, encourage all parents to add an email address to their brightwheel account if they haven't done so already.

By the way, you'll also be notified when statements are available for families, and you'll be able to access these direct links to student statements in case you need them for your own records.

Cheers to an easier tax season this year!

p.s. If you or your families need tax information immediately, no problem. Visit our resource hub for step-by-step instructions.