Faster inventory Sync for Shopify

We have increased the speed of inventory sync by a huge margin. Now even in periods of high demand inventory sync should be fast enough to keep up the pace with sales.

Copy Product Inventory from Shopify when product is created

When you create a new product on Shopify, you can enter its initial inventory on Shopify itself. We copy the inventory from Shopify when the product is created. After this, Sumtracker will become the inventory master.

Product cost sync setting

We have added a new setting called Cost Sync Type . This setting determines how cost is managed in Sumtracker.

You have 3 options to choose from,

• Do Nothing: This setting means that weighted average landed cost is calculated in Sumtracker via purchase orders. That cost is not pushed to Shopify. Neither the cost from Shopify is synced to Sumtracker.
• Pull: This setting means that Sumtracker will not calculated the product costs. Instead we will pull the cost from Shopify and save it in Sumtracker. When you receive a PO in Sumtracker that cost is not updated instead we will only sync from the store.
• Push: This setting means that Sumtracker will push the cost to the Shopify store. Sumtracker will continue to update the weighted average landed cost when a PO is received and marked final. That calculated cost will be pushed to Shopify.

This setting can be accessed via the account settings option.

Note: The setting to save cost for a store has now been moved to a common account level setting.

Public API

Maximum page size has been increased 100 results per page.

Reports

Action logs report has been improved to have better filters and search.

New features planned next

• Attachments in purchase orders and receive notes
• Assembly and disassembly for better inventory tracking
• Payment terms field in PO and supplier will become dropdown fields.

This release includes foundational upgrades across sync logic, warehouse configuration, account settings — all geared to improve performance, clarity, and control.

🔧 Account Settings & Control

• “Alert Threshold Basis” Setting: Configure whether alerts should consider In Stock or Available quantity. Enables better flexibility for replenishment workflows. This is available inside Account Settings

• Account Name Editing: You can now edit the account/company name directly from settings — no support ticket needed.

🏬 Warehouse Model Updates

• Streamlined Structure: Removed the legacy name field to avoid redundancy and simplify warehouse data.
• 3PL Classification: Introduced a new 3PL property to explicitly mark third-party logistics locations, improving clarity for routing and reporting logic.

🔗 Channel Sync Logic

• Faster Order Sync: Order syncing is now significantly faster with improved logic ensuring quicker updates with fewer delays.
• 3PL-Aware Shopify Mapping: You can now link your Shopify 3PL locations to Sumtracker warehouses. Inventory won’t sync for these locations, giving you full control when stock is managed by your fulfillment partner.

Refresh your webpage to see the changes.

As always, feel free to share your feedback!

✨ New UI for Purchase Orders & Stock Transfers — Easier, Smoother, Faster

We’ve redesigned the experience for managing Purchase Orders and Stock Transfers to help you work faster and with more clarity:

✅ Key Improvements:

• New Side Panel: All important details like supplier info, shipping, payments (PO only), totals, and notes are now always visible in a collapsible panel on the right—no more jumping between sections.
• Receive Products Button: After marking a PO as Incoming, you’ll find the Receive Products button on the top-left of the product table.
• Editable Column Indicators: A pencil icon now shows up in the header of editable columns so you know exactly where you can make changes.
• No More Pagination: You’ll now see the full list of items in one continuous view, making it easier to review large POs or Transfers.
• Filters & Sorting: You can now filter product lines on quantity fields and sort any column by clicking its header—ascending or descending.
• Excel-style Data Entry: Enter moves you down to the next row. Tab moves you to the next field in the same row. Just like spreadsheets, for smoother, faster entry.

Refresh your webpage to see the changes.

We hope this makes your inventory workflows more efficient. As always, feel free to share your feedback!

🚀 Primary Listings Now Effective

Earlier, we introduced the ability to set a Primary Listing for products with multiple listings. While the feature has been available for review and setup, starting today, it is officially live and effective.

🛠 What This Means

• From today, only the Primary Listing will be used to update product details in Sumtracker (name, image, variant name, category, tags, etc.)
• Our system has automatically set the first Shopify listing (if available) as primary
• If no Shopify listing exists, we’ve used the first available listing for that SKU

✅ What You Should Do

Take a moment to review your listings and adjust if needed:

• Go to Store Details → “Make all listings primary” (for bulk updates)
• Or open Product Details → “Mark Primary” (for individual products)

This ensures your most accurate product info is reflected on Sumtracker.

👉 Read the full guide

👉 View last release notes

✨ New Update to Bundles UI is Live!

We’ve refreshed the details view for bundled products to help you manage bundles more efficiently—whether you open them from the Products page or the Bundles Inventory page.

🔍 What’s New?

The bundle details screen now has four tabs:

• Details: See core product info
• Listings: View connected store listings
• Bundles Inventory: Track real-time calculated inventory
• Components: Manage the components that make up your bundle

🛠️ Improved Component Management:

• Add, remove, or update quantities of bundle components
• Click “Edit Components Inventory” to jump to a filtered inventory view of all components
• Use “Copy Bundle Components” to replicate the current bundle’s setup into a new or existing bundle

Tip: You can’t copy into bundles that are already used as components—Sumtracker will guide you with clear error messages if needed.

We’ve just rolled out a few powerful updates to make your inventory and reporting workflows even smoother:

1. Revamped Total Sales & COGS Table

We’ve redesigned the Total Sales and COGS report for better readability and added a new Profit Margin column so you can instantly see how your products are performing. 📈

2. Smarter Bundles Import

Our Bundles CSV Import just got smarter. You can now:

• Import valid bundles even if some rows have errors
• See clearer error messages for failed rows
  This ensures more flexibility and fewer disruptions during bulk updates.

3. Flexible Product Filters by Tags/Categories

When selecting multiple categories or tags on the Products page, you’ll now see all products that match any of the selected filters (OR logic). Perfect for broader product grouping and quick analysis.

Set Primary Listing for Products

🚀 What’s New?

Sumtracker now allows you to select a Primary Listing for products that have multiple listings linked via the same SKU across channels.

Previously, product data (like name, variant name, images, and category) was fetched from any linked listing. This could result in inconsistent information when the same SKU appeared in multiple stores.

With this update, you can now control which listing should act as the source of truth for your product information in Sumtracker.

🧠 Why It Matters

A single product may appear on Shopify, Etsy, eBay, etc., but the quality and completeness of product data can vary across platforms.

By designating one listing as primary, Sumtracker will always pull key product details—like category, barcode, images, and variant name—from that selected listing only.

💡 Recommendation: Use a Shopify listing as the primary where possible, since it usually contains the richest product information.

Your primary listing has been automatically set

As part of this rollout, Sumtracker has already pre-selected a Primary Listing for your existing products.

We’ve automatically marked the first Shopify listing as the Primary Listing.

🛠 How to change Primary Listings

You now have two options within Sumtracker:

1. Bulk Set by Channel

From the Store Details page, use the “Make all listings primary” option to mark all listings from a selected store as primary for their respective SKUs.

2. Set Individually

From the Product Details page, go to the Listings section, select a listing, and click “Mark Primary”.

📅 Rollout Timeline

• Setting Available: Immediately
• Becomes Effective: May 2nd 2025

Until the effective date, users are encouraged to review and set primary listings to ensure accurate product information going forward.

Accurate Purchase Costs for Packs and Bug Fixes

We have rolled out Cost Basis to improve how purchase costs are stored and used — especially for products ordered in packs.

What’s changing:

• You’ll now be able to save costs per pack when pack size is greater than 1
• For products with Pack Size greater than 1, Sumtracker will treat the entered cost as per pack and auto-calculate the per-unit cost internally
• For Pack Size = 1, nothing changes — the cost remains per unit.

Purchase Prices with Cost basis

Purchase Order with Cost basis

Example:

If you buy a pack of 10 units for $25, you’ll enter $25 as the cost of the pack, and Sumtracker will handle the per-unit calculation as $2.50 per unit.

This update eliminates rounding errors and better aligns your PO totals with actual supplier invoices.

Notes:

• The above change applies to Supplier Purchase Costs, POs
• Changes for API v2025.03: Field renames for cost_per_unit → cost, shipping_cost_per_unit → shipping_cost

⏳ No action needed from your end.

We have auto-migrated your existing data safely based on pack size.

Bug fixes

• Supplier SKU and cost will be fetched correctly when importing products in a PO.
• When importing products through CSV upload in a PO, you have the option to add a cost column. Even if you leave some values empty in the cost column the import will work fine.
• Barcode scanning has been fixed for PO, stock transfer and stock adjustment form. Now you can scan products to add them to the form.

Accurate Purchase Costs for Packs (Coming Soon)

We’re rolling out Cost Basis to improve how purchase costs are stored and used — especially for products ordered in packs.

What’s changing:

• You’ll now be able to save costs per pack when pack size is greater than 1
• For products with Pack Size greater than 1, Sumtracker will treat the entered cost as per pack and auto-calculate the per-unit cost internally
• For Pack Size = 1, nothing changes — the cost remains per unit.

Purchase Prices with Cost basis

Purchase Order with Cost basis

Example:

If you buy a pack of 10 units for $25, you’ll enter $25 as the cost of the pack, and Sumtracker will handle the per-unit calculation as $2.50 per unit.

This update eliminates rounding errors and better aligns your PO totals with actual supplier invoices.

Notes:

• The above change applies to Supplier Purchase Costs, POs
• Changes for API v2025.03: Field renames for cost_per_unit → cost, shipping_cost_per_unit → shipping_cost

⏳ No action needed from your end.

We’ll auto-migrate your existing data safely based on pack size.

Stay tuned — we’ll notify you again once this goes live.

This was a minor release with several bug fixes and some improvements in the app UI.

Variance report in stock adjustment form

A variance report highlights the differences (or variances) between:

• Actual inventory levels (what you physically count or scan)
• Recorded inventory levels (what your system says you should have)

It is especially useful after cycle counts.

It includes

• SKU / Product
• Expected Quantity (system count)
• Actual Quantity (physical count)
• Variance Amount (difference between expected and actual)
• Variance Value (cost impact of the discrepancy)

The variance report can be accessed by opening an existing stock adjustment and then click on the export variance report.

New import primary suppliers workflow

We have introduced a new button to import primary suppliers on the product list page. Using this button you can download the existing primary suppliers data in a CSV file. Then make the changes in the existing data and import the updated CSV file.

New stock Adjustment report

Reports > Adjust Stock Report

We have updated the stock adjustment report which has a new column called quantity delta. This column is quantity of inventory adjusted for a particular product.

Now we calculate the quantity delta for a product based on 3 parameters, adjustment type, reason and warehouse.

This update comes with some huge changes that make Sumtracker much more simpler and intuitive to work with.

Changes in Purchase prices and Product list

Click here for video explainer

1. Purchase prices are now referred to as Product-Supplier relation. They are accessible from Product list, Product details and Supplier details pages. The common purchase price list has been removed
2. Primary suppliers are displayed in the product list. You can import the primary suppliers and its related details from the product list directly
3. For each supplier, you can save 1 set of Supplier SKU, Cost per unit, Shipping price per unit, Pack size, UOM, MOQ and Lead time. You cannot add multiple cost prices, pack size or MOQ for the same supplier.
4. Pack description has been renamed to UOM
5. Cost per item in Product is renamed to “Average Cost Price”. This is the weighted average landed cost of the product.

Close at quantity

Click here for video explainer

Close at quantity is moved to inventory page.

How it works for bundles?

Close at quantity needs to be set for components. It does not need to be set for bundles. The bundles will be marked as sold out based on the close at quantity of component products.

How it works for Non-Shopify channels?

Close at quantity is applied for each warehouse separately and then aggregated for the warehouses connected to each store. The aggregated values are updated to your store.

Pack sizes

Click here for video explainer

We are changing the way Pack sizes have to be entered in PO. If Pack size is greater than 1, you have to enter the quantity in multiples of pack size in the PO. For example, if a pack size is saved as 12, then quantity in PO must be added as 12, 24 or 36 and so on. You can also change the Pack size to 1 for any product in the PO itself.

Lead time

Lead time is moved from Products to Product-Supplier relation. You can now set a supplier specific lead time for each product.

Stock levels

• Bundle stock levels have been removed from the inventory page and are now only on the bundles list page
• Email button on the inventory page will provide only the non bundle inventory
• Email button is added to Bundle list for getting bundle stock report

Public API

• New public API to be released and old API will be removed by June end