Set Primary Listing for Products

🚀 What’s New?

Sumtracker now allows you to select a Primary Listing for products that have multiple listings linked via the same SKU across channels.

Previously, product data (like name, variant name, images, and category) was fetched from any linked listing. This could result in inconsistent information when the same SKU appeared in multiple stores.

With this update, you can now control which listing should act as the source of truth for your product information in Sumtracker.

🧠 Why It Matters

A single product may appear on Shopify, Etsy, eBay, etc., but the quality and completeness of product data can vary across platforms.

By designating one listing as primary, Sumtracker will always pull key product details—like category, barcode, images, and variant name—from that selected listing only.

💡 Recommendation: Use a Shopify listing as the primary where possible, since it usually contains the richest product information.

Your primary listing has been automatically set

As part of this rollout, Sumtracker has already pre-selected a Primary Listing for your existing products.

We’ve automatically marked the first Shopify listing as the Primary Listing.

🛠 How to change Primary Listings

You now have two options within Sumtracker:

1. Bulk Set by Channel

From the Store Details page, use the “Make all listings primary” option to mark all listings from a selected store as primary for their respective SKUs.

2. Set Individually

From the Product Details page, go to the Listings section, select a listing, and click “Mark Primary”.

📅 Rollout Timeline

• Setting Available: Immediately
• Becomes Effective: May 2nd 2025

Until the effective date, users are encouraged to review and set primary listings to ensure accurate product information going forward.

Accurate Purchase Costs for Packs and Bug Fixes

We have rolled out Cost Basis to improve how purchase costs are stored and used — especially for products ordered in packs.

What’s changing:

• You’ll now be able to save costs per pack when pack size is greater than 1
• For products with Pack Size greater than 1, Sumtracker will treat the entered cost as per pack and auto-calculate the per-unit cost internally
• For Pack Size = 1, nothing changes — the cost remains per unit.

Purchase Prices with Cost basis

Purchase Order with Cost basis

Example:

If you buy a pack of 10 units for $25, you’ll enter $25 as the cost of the pack, and Sumtracker will handle the per-unit calculation as $2.50 per unit.

This update eliminates rounding errors and better aligns your PO totals with actual supplier invoices.

Notes:

• The above change applies to Supplier Purchase Costs, POs
• Changes for API v2025.03: Field renames for cost_per_unit → cost, shipping_cost_per_unit → shipping_cost

⏳ No action needed from your end.

We have auto-migrated your existing data safely based on pack size.

Bug fixes

• Supplier SKU and cost will be fetched correctly when importing products in a PO.
• When importing products through CSV upload in a PO, you have the option to add a cost column. Even if you leave some values empty in the cost column the import will work fine.
• Barcode scanning has been fixed for PO, stock transfer and stock adjustment form. Now you can scan products to add them to the form.

Accurate Purchase Costs for Packs (Coming Soon)

We’re rolling out Cost Basis to improve how purchase costs are stored and used — especially for products ordered in packs.

What’s changing:

• You’ll now be able to save costs per pack when pack size is greater than 1
• For products with Pack Size greater than 1, Sumtracker will treat the entered cost as per pack and auto-calculate the per-unit cost internally
• For Pack Size = 1, nothing changes — the cost remains per unit.

Purchase Prices with Cost basis

Purchase Order with Cost basis

Example:

If you buy a pack of 10 units for $25, you’ll enter $25 as the cost of the pack, and Sumtracker will handle the per-unit calculation as $2.50 per unit.

This update eliminates rounding errors and better aligns your PO totals with actual supplier invoices.

Notes:

• The above change applies to Supplier Purchase Costs, POs
• Changes for API v2025.03: Field renames for cost_per_unit → cost, shipping_cost_per_unit → shipping_cost

⏳ No action needed from your end.

We’ll auto-migrate your existing data safely based on pack size.

Stay tuned — we’ll notify you again once this goes live.

This was a minor release with several bug fixes and some improvements in the app UI.

Variance report in stock adjustment form

A variance report highlights the differences (or variances) between:

• Actual inventory levels (what you physically count or scan)
• Recorded inventory levels (what your system says you should have)

It is especially useful after cycle counts.

It includes

• SKU / Product
• Expected Quantity (system count)
• Actual Quantity (physical count)
• Variance Amount (difference between expected and actual)
• Variance Value (cost impact of the discrepancy)

The variance report can be accessed by opening an existing stock adjustment and then click on the export variance report.

New import primary suppliers workflow

We have introduced a new button to import primary suppliers on the product list page. Using this button you can download the existing primary suppliers data in a CSV file. Then make the changes in the existing data and import the updated CSV file.

New stock Adjustment report

Reports > Adjust Stock Report

We have updated the stock adjustment report which has a new column called quantity delta. This column is quantity of inventory adjusted for a particular product.

Now we calculate the quantity delta for a product based on 3 parameters, adjustment type, reason and warehouse.

This update comes with some huge changes that make Sumtracker much more simpler and intuitive to work with.

Changes in Purchase prices and Product list

Click here for video explainer

1. Purchase prices are now referred to as Product-Supplier relation. They are accessible from Product list, Product details and Supplier details pages. The common purchase price list has been removed
2. Primary suppliers are displayed in the product list. You can import the primary suppliers and its related details from the product list directly
3. For each supplier, you can save 1 set of Supplier SKU, Cost per unit, Shipping price per unit, Pack size, UOM, MOQ and Lead time. You cannot add multiple cost prices, pack size or MOQ for the same supplier.
4. Pack description has been renamed to UOM
5. Cost per item in Product is renamed to “Average Cost Price”. This is the weighted average landed cost of the product.

Close at quantity

Click here for video explainer

Close at quantity is moved to inventory page.

How it works for bundles?

Close at quantity needs to be set for components. It does not need to be set for bundles. The bundles will be marked as sold out based on the close at quantity of component products.

How it works for Non-Shopify channels?

Close at quantity is applied for each warehouse separately and then aggregated for the warehouses connected to each store. The aggregated values are updated to your store.

Pack sizes

Click here for video explainer

We are changing the way Pack sizes have to be entered in PO. If Pack size is greater than 1, you have to enter the quantity in multiples of pack size in the PO. For example, if a pack size is saved as 12, then quantity in PO must be added as 12, 24 or 36 and so on. You can also change the Pack size to 1 for any product in the PO itself.

Lead time

Lead time is moved from Products to Product-Supplier relation. You can now set a supplier specific lead time for each product.

Stock levels

• Bundle stock levels have been removed from the inventory page and are now only on the bundles list page
• Email button on the inventory page will provide only the non bundle inventory
• Email button is added to Bundle list for getting bundle stock report

Public API

• New public API to be released and old API will be removed by June end

If you have your Shopify store connected to Sumtracker, you have to update the Sumtracker app permissions for each of your connected stores.

Steps to update the app permissions

Step 1: You will see an "Update Store" button that appears in the Store list section on your Dashboard

Step 2: Click on the button and you will be taken to a new page where you can approve the new Data Access permissions

Please note: Once you approve, the button will not longer appear for your store in the store list. If you've already updated the permissions, you will not see this button anymore.

Video tutorial to update app permissions

Why is this needed?

Shopify API requires us to get additional permissions to have access all your order data. This is required for a smooth functioning of orders and inventory sync for your Shopify stores.

Please note: We do not access or store your customer data in Sumtracker or on our servers. These permissions are required to access the orders data on Shopify.

Hi all,

We would like to make an announcement that we are rebranding Sumtracker's logo and brand colors. We have also launched an updated version of our website. Its a long due update that we wanted to make.

We are making this change to give our brand a new and fresh look. We wanted to have a simple logo that represents our brand identity. Our previous logo was well appreciated by our audience. However, there was lack of association with our company name or inventory management. So we decided to go for a simple yet unique logo.

Thanks,

Sumtracker team

The updates in this version are related to Product List, Bundles list, and Inventory (formerly Stock by Location) pages. We are also introducing a new report called Consolidated Inventory report.

Inventory figures removed from Product List page

Inventory will no longer be displayed on the Product List page

Check inventory on the following pages:

• Inventory Page (previously Stock by Location): For checking inventory at each warehouse separately
• Consolidated Inventory Report: For checking consolidated inventory across all warehouses

Reason for change:

• Product List has a new cleaner look displaying only product details
• Consolidated inventory provides a more accurate view across all warehouses

Introducing Consolidated Inventory Report

This is a new report for checking consolidated inventory across all warehouses. There are 2 ways to access this report.

From Product List page

Product List > Consolidated Inventory Report

From Reports page

Access it from Reports > Stock section > Consolidated Inventory for all Warehouses

Please note: This report does not have bundles inventory. Refer to bundles list to access inventory report for bundles.

Redesigned Product List

We’ve redesigned the product list with following changes

• Inventory figures are removed and moved to consolidated inventory report
• Pagination options moved to the bottom of the table
• Primary filters are now outside the Filters popup for easier access
• New Bulk options allow you to Archive, Unarchive or Delete any number of products at once
• Columns can be resized and pinned to the left or right
• Lead time and notes can now be edited directly in the table
• The Print List and Archived products list options have been removed

Please note: Archived products can be accessed directly from the product list by applying the archived products Filter on top of the table.

Stock by Location renamed to Inventory

• The Stock by Location page is now called Inventory.
• Reason for Change: To avoid confusion and provide a direct view of inventory on this page since inventory data has been removed from the Product List.
• You can now directly click on the Incoming field of a product to open the Purchase Logs Report, providing detailed information about the status of incoming stock.

Redesigned Bundles List

Redesigned with the following features

• Added bulk selector for bundles. You can delete any number of bundles in bulk
• Columns can be resized and pinned
• New Pagination options introduced at the bottom of the list

Purchase Orders

• Ship by time will now be printed on Purchase Orders.

That brings us to the end of our update. We hope you like the changes we’ve made. Please reach out to us to share any feedback or questions.

The updates in this version are related to Purchase orders and Stock transfers.

Here’s what’s updated:

• When new products are added in the PO or Stock transfers, the default quantity is now “blank”. You can easily identify the products whose quantity has not been updated yet.
• You cannot mark a PO or Stock Transfer as Incoming without adding all the quantities.
• We’ve added a new filter for checking product with “Blank” quantity. Check this video to locate the filter.

We’re excited to share the latest updates in Sumtracker!

What’s New in Sumtracker?

Bundles inventory now only on the bundles page

Update: The changes to Bundles inventory management, originally scheduled for this release, have been postponed and will be available in a future release.

Bundles will no longer appear on the Stock by Locations page. Instead, you can now view the bundle inventory directly in the Bundles page.

This change was made after a high volume of user feedback. Since bundle inventory is automatically calculated based on its components and is not directly editable, showing it on the Stock by Locations page added unnecessary clutter. We’ve moved bundles to a dedicated space to ensure the Stock by Location page focuses solely on the physical inventory you hold.

Improvements in PDF generation for POs and stock transfers

We’ve improved the PDF generation process for POs and Stock Transfers to boost performance and usability:

• Optimised Image Compression: PDFs now generate faster, ensuring a smoother workflow.
• Images display: When product images are enabled for printing, images will appear only for the first 100 line items. All line items will still be included in the PDF, but images will not be displayed for items beyond 100.

These enhancements ensure faster performance when handling large documents while maintaining essential details.

We hope these updates make your experience even better! As always, we value your feedback, so don’t hesitate to share your thoughts with us.