wawa fertility News Center

We've made some improvements to the prescriptions!

What's New

• Allergies now show up when prescribing, instructing, or dispensing, giving you a clear warning at each of these steps.
• Improved how medications are displayed in the Cycle's Stim Sheet.

Stim Sheet Upgrade

When there are prescriptions linked to a cycle, the medications and prescription status show up in the Stim Sheet, even when there is no patient instructions set yet!

This means you can instruct by clicking on the grid in the Stim Sheet of the Cycle, so both medication name and date are set by default.

When a cycle has linked prescriptions, the Stim Sheet now also shows:

• Medications, even before patient instructions have been set
• Prescription status alongside each medication

We hope this will improve your data recording going forward, but if you need any help, get in touch via the chat icon at any time!

What's new

The wawa calendar now supports All Day Events, using a new swim lane that displays above each column — in line with the layout you'd recognise from Google Calendar or Microsoft Outlook.

What you can do

Use the all-day lane to block out entire days for things like:

• Annual Leave
• Full team training
• Continuous Professional Development (CPD)

How it works

Creating an all-day event: Add a Meeting, Patient Appointment, or Blocked Time as you normally would, then tick All Day on the form. This converts the entry from a specific time slot into a full-day event in the new lane.

Adding a second all-day lane: If a swim lane already exists for that view (because an all-day event is already booked), right-click the lane and select the option to add another one from the menu — consistent with how other major calendar apps handle multiple all-day events.

How it displays

• Blocked Time still appears across the full calendar, since it typically means the staff member is entirely unavailable that day.
• Meetings and Appointments appear only in the new all-day lane, not across the full calendar.

Patient Appointments

You can still book a full-day Patient Appointment if needed. If the appointment isn't hidden from the patient, wawa will warn you of the consequences before the booking is confirmed.

We hope this will improve your data recording going forward, but if you need any help, get in touch via the chat icon at any time!

We've improved how notes work across cycles. Notes are now easier to find, easier to add, and can be tied to the specific cycle and day they belong to!

"Notes" is now "Scratchpad"

The notes section in the cycles page has been renamed as the Scratchpad.

Notes can still be used for general, unstructured notes for the patient that don't need to be tied to a specific cycle day, or linked to a specific cycle day.

Cycle-specific, day-linked notes

There's now a dedicated Notes section at the bottom of the cycle page, separate from the Scratchpad. Notes here are tied to a specific day in the cycle, so you can build a running, day-by-day record.

Adding a cycle note from the Stim Sheet

Anything that you want tracked day-by-day — for example, a patient's AE, medication response, or a specific event during stimulation — can be linked to a specific day in the cycle.

• Open the Stim Sheet for the relevant cycle.
• Add your daily note on the relevant day by selected the + icon in the notes section:

• You'll see the cycle day highlighted at the bottom of the note:

• After you press "save and finalise", you'll find the note at the bottom of the cycle, linked to the day:

• The note will also show on the Stim Sheet:

New Table view for notes

There is now a Notes tab directly in the cycle. This can be switched between a chronological Feed view and a Table view, so you can sort notes by other fields such as cycle day or note creation date — handy for scanning across a cycle.

Feed View

Table View

Notes section

You can still add a note directly from the Notes section itself, and optionally link it to a cycle and select which cycle day.

We hope this will improve your data recording going forward, but if you need any help, get in touch via the chat icon at any time!

wawa now supports a dedicated Gender Identity field on patient profiles!

Adding Patient Gender

• Gender identity and biological sex can each be recorded independently from within the patient profile, giving clinicians the flexibility to capture one or both fields as clinically appropriate

Gender Identity Mismatch Indicator for Patient Profiles

• Capture clinically significant data - patients who have undergone a gender transition may have a history of gender-affirming treatments, such as hormone replacement therapy (HRT), that can directly influence fertility treatment protocols
• A blue indicator is displayed in the patient header whenever a gender identity is recorded
• Hovering over the indicator reveals contextual details: if the gender identity differs from the recorded sex, the tooltip explicitly notes the discrepancy; if only a gender identity has been recorded without a corresponding sex, it flags that the two may differ

We hope this will improve your data recording going forward, but if you need any help, get in touch via the chat icon at any time!

Hi there,

Next week we will be releasing a major update to the calendar and introducing a much requested scheduling feature.

Here's what's coming:

Smarter appointment booking
Booking appointments is now clearer and better protected against mistakes.

• Rooms and people are now booked separately, so it's always obvious what you're reserving
• Real-time warnings flag conflicts, out-of-hours bookings, and locations missing required equipment
• Patients booking online will now respect any blocks you've set in your schedule
• Appointment confirmation emails are more detailed, with instructions you can configure yourself

A calendar built around how you work
The new calendar gives you much more control over what you see and how you see it.

• Choose what information is displayed and save your preferred views
• Reorder columns and collapse the side panel for more space
• Hover over any appointment for a quick summary without opening it
• See appointment status at a glance with new status icons
• A live countdown shows time until your next appointment
• Keyboard shortcuts make switching between views faster

We've also replaced internal meeting bookings with a new time block function, a cleaner way to protect time in your calendar.

Scheduling templates that save time

• Create templated schedules per role to speed up availability setup
• Use templates to block time in bulk
• Edit your own schedule without affecting others
• Adjust availability and capacity without rebuilding schedules from scratch

What's next
We'll be following up shortly with a video walkthrough and help articles covering everything in detail. Watch out for that announcement soon.

In the meantime, get in touch via the chat icon if you have any questions.

This week, we are rolling out a series of updates to the Activities tab, designed to provide a cleaner overview.

A Smarter Way to Track

We’ve overhauled the interface to remove clutter and put the most important information front and centre.

• Polished Interface: Enjoy a modern, distraction-free layout designed for easier navigation and faster scanning.
• Enhanced Visibility: Get immediate clarity on setting changes with a UI that highlights exactly what was modified.
• Improved Date Filtering: Pinpoint specific events with granular date range controls, making it easier to audit past actions.

Powerful Reporting & Auditing

Managing your practice's history is now more efficient, giving you the data you need, when you need it.

• Downloadable Reports: You can now export activity logs directly, allowing for offline analysis and easier record-keeping.
• Settings Change Tracking: Stay informed with comprehensive tracking of key configuration updates across your account.
• Streamlined Workflow: Our updated logic ensures that even high volumes of activity data remain organised and accessible.

Tip: If you need any help, get in touch via the chat icon at any time!

Next week we will be releasing an update to the letters and notes function.

Here's what's coming:

The formatting tools you’ve been asking for: We’ve overhauled our text editor to give you complete creative control. You can now:

• Style with ease: Choose text colors, use highlighting, and enjoy granular control over font sizing.
• Stay organized: Create bulleted, numbered, or interactive checkbox lists.
• Add visuals: Insert images directly into your notes and letters.
• Perfect layouts: Use improved text alignment and signature tools to ensure every document looks professional.

A smarter way to write: We’ve upgraded our workspace to be cleaner and more modern.

• Snippets & Variables: Use your saved snippets and Liquid variables directly in the new editor for faster drafting.
• Final Previews: When you send a letter, you will now see the final rendered version exactly as the patient will see it.
• Polished Interface: We’ve removed technical clutter for a distraction-free experience.

Better organization for your practice: Managing your templates and brand identity is now much more intuitive.

• Targeted Templates: Assign specific templates to brands, locations, or accounts so the right team always has the right forms.
• Alphabetical Sorting: Templates are now automatically organized by title, so you can find what you need in seconds.
• Streamlined Workflow: A new PDF-focused text editor makes handling information packages more efficient.

An improved patient experience: We’ve made it easier for patients to stay informed via the portal and mobile app.

• Portal Integration: Patients can now view their formal letters directly through the Patient Portal.
• Mobile-Ready Packages: Any information packages attached to letters can now be viewed directly within the mobile app.

What's next:

We'll be following up shortly with help articles covering everything in detail. Watch out for that announcement soon.

In the meantime, get in touch via the chat icon if you have any questions.

Hi there,

Last week, we announced an updated calendar featuring smarter scheduling capabilities and a redesigned interface to streamline and speed up your booking processes.

It will be launching really soon!

In preparation for this, we have updated our help articles accordingly. Please find an interactive summary of the updates below:
- Booking and editing appointments

- Improved worklist view

- Time blocking

- Appointment statuses

- Improved scheduling and templates

You can also read the previous news article here.

​What's next
Take a moment to look through the articles and get up to speed on everything new — and if you have any questions, we're just a click away via the chat icon! 🎉

Hi there,

You can now manually add pregnancy ultrasound reports directly in the platform. Previously, this data could only be captured via an integration with your ultrasound machine. With this update, staff can input the data directly, giving you more flexibility and ensuring nothing is missed in the patient record regardless of your setup.

This is available to all accounts with no changes needed on your end. If you have any questions please do reach out to us via chat.

Hi there,

To provide better flexibility for split storage, we are moving location data from the sample level to the individual device level. Here is what is changing:

• Freeze & Import Forms: The location fields—including Tank, Canister, Cane, Cane Position, and Colors - have been relocated into each individual Device block. This allows you to assign specific locations for every straw or vial independently.
• Sample Breakdown: The "Location" section on the Storage details page now displays the aggregated locations of all devices within that sample. This gives you a consolidated view of every storage point for that freeze event in one place.

This change will be live in your platform on Monday May 4th

Reach out to your Engagement Manager for any questions you may have!