Overview

Enhanced Hall Pass system with new tabs for better organization, safety controls, customizable settings, mobile app improvements, and auto-refresh functionality for real-time monitoring.

Enhancement 1: Issued Hall Passes Tab

What's New Issued hall passes now have their own dedicated tab to view past hall passes with advanced filtering options.

Available Filters

• Status (Active, All, Checked In, Expired, Upcoming)
• Issued by
• Issued to
• Reason

This separate tab provides better organization and allows users to filter and review historical hall pass data more effectively.

Enhancement 2: Student Exclusion List Tab

Overview Schools need the ability to prevent certain students from being out of class simultaneously due to:

• Disciplinary incidents between students
• Behavioral management requirements
• Safety concerns
• Administrative policies

Student Exclusions Rules Management New view under Hall Pass called Student Exclusions where administrators can view groups of students who cannot be issued hall passes simultaneously. Groups can be searched by student name.

Two or more students can be added to a group. Notes text can optionally be included.

Student Exclusions Behavior This setting is respected in both the app dashboard and the mobile app. When the user attempts to issue hall pass to a student and they are a member of a student exclusion group, the system checks if another member currently has an active hall pass.

If another member has an active hall pass, then a warning message displays. The user can decide to "Cancel" or "Create anyway".

Enhancement 3: Hall Pass Reasons Settings

Default Expiry Time (minutes) Set the default time for a hall pass on the Hall Pass Reasons page. This is the default time that will populate when issuing hall passes for each specific reason.

Maximum Capacity Set the maximum number of students who can have hall passes for a specific reason simultaneously (such as bathroom passes). This setting is also configured on the Hall Pass Reasons page.

Enhancement 4: Mobile App UI Improvements

Multiple Tabs for Hall Passes

Current Passes Tab

• "There are no active hall passes" message if no passes
• Shows multiple list items with their individual countdowns if there are multiple active passes
• Shows the single pass if there's only one

Past Hall Passes Tab

• Read-only list, opens the pass in full screen when clicked
• Allows student to check in if still in the allowance timeframe

Upcoming Hall Passes Tab

• Read-only list

Additional Features

• Show the total number of passes as well (X of Y passes remaining of Z reason)
• Show meaningful message if issuing a hall pass don't match the rules configured
• "For Teachers" tab - a place where teachers can look up one or multiple students at the same time and issue hall passes for them directly through the app. Must be restricted by Account Type - i.e. the same people would see this as who has access to the feature through the Dashboard.

Enhancement 5: Auto Refresh

Automatic Updates The screen that shows who is out with passes (Issued Hall Passes) now updates automatically without requiring manual refresh. This allows for example the Security office to have a screen up at all times to show who is out on a pass while they are watching the halls on the cameras.

These enhancements provide better organization, safety controls, and real-time monitoring capabilities for the Hall Pass system across both dashboard and mobile app interfaces.

For self-registered mobile app users, there were a few roles that did not map to an appropriate identity. This caused some parents and other app users to end up under the "No Identity" section of the app people management page.

We have now introduced a "Community" identity to capture these app roles and ensure that all mobile app roles are associated to an equivalent identity in the system.

The app roles that have been mapped to the "Community" identity are:

• Alumni
• Community (Other)
• Member
• Volunteer

Edlio AI will now automatically generate alt text for images uploaded to the Shuffles feature, making it easier to improve site accessibility.

Administrators can also control the alt text approval process by enabling Edlio AI Alt Text Approval Required in the accessibility settings.

Leave the setting unchecked (default) to automatically publish AI-generated alt text without review.

Check the setting to enable the approval workflow.

When enabled:

• Images with pending alt text approval will show a purple "Needs review" border
• These images won't appear on your public site until reviewed
• Users can approve AI suggestions as-is or manually edit the alt text before publishing
• A banner will notify users when images require review

This feature helps ensure your AI-generated alt text meets your quality standards while streamlining accessibility compliance for your school website.

You can now choose which administrators receive notifications about account creation requests or privilege requests.

Administrators can now decide who should receive these notifications from Settings > Security > Account / Privilege Request Notifications.

Leave the setting in the default "All site administrators" to continue to send notification emails to all administrators.

Change the setting to "Selected site administrators only" and add administrator users to send to the selected administrators only.

You can also leave this box blank and the request notifications will not be sent to anyone.